In the workshop
Plan tasks and people, see what is due, keep production files close and update the job as it moves.
Jobs and production →Shop management software for sign companies
Know what’s happening in your shop. And what needs doing next.
SignBas3 keeps enquiries, quotes, artwork, jobs, schedules, purchase orders, time and invoices together. Your team works from the same job instead of chasing the latest version across inboxes and spreadsheets.
Built in Melbourne around the day-to-day work of a sign company.
One job, all the way through
Stop rebuilding the same job in every department.
Sales starts it. Artwork, production, purchasing, installers and accounts keep adding to it. The job number, scope, files, dates, costs and decisions travel with the work.
At the counter
Capture the enquiry, find the client, prepare the quote and keep every revision and acceptance on record.
Sales and quoting →Behind the numbers
Bring supplier spend, labour, invoicing and reporting together so the commercial result is visible before the job is over.
Costs and invoicing →Sales and job control
What was sold stays connected to what gets made.
Quotes have a proper issue and acceptance history. When work becomes a job, the commercial trail remains available to production instead of being flattened into a disconnected job sheet.
25demo quotes across draft, issued, accepted and declined
20active demo jobs with tasks, dates and labour
Quote calculator import
Already priced it in Excel? Bring the working with you.
Upload a compatible SignBas3 pricing workbook. The quote builder brings in editable sell lines, job task hours, purchasing allowances and client details, then keeps the original workbook with the quote.
See how the import works →XLSXPricing workbookPrepared by the estimator
Quote OutputEditable quote lines
Task HoursJob task allocations
PurchasingMaterial allowances
Client DetailsCustomer context
Review before issue. Nothing is sent or accepted just because it was imported.
Artwork approvals
The client approves a version—not an email attachment.
Every proof keeps its place in the history. Clients can review the current PDF, comment on it, request changes or approve it. The response records the person, time and exact version.
Review in the browser
Zoom, comment, highlight and draw directly over the proof.
Keep the earlier versions
Superseded proofs and requested changes stay visible.
Release the right file
Production can see which version the client actually approved.
Fitch AI scheduler
Let Fitch build the first draft of the week.
Fitch starts with incomplete job tasks, existing bookings, staff capabilities and up to six months of actual timesheet history. It lays a proposed week over the live scheduler. Nothing is committed in the background.
Explore production scheduling →
Incomplete job tasksRemaining hours & due datesExisting bookingsUp to 6 months of timesheetsStaff capabilities
Analyse the selected week
Fitch considers every eligible team member, protects existing assignments and prepares blocks in the open space.
Interrogate the draft
Open each proposal to see the person, job, task, time, confidence and the reason behind the match.
Apply it—or throw it away
An authorised administrator can apply the reviewed blocks or discard the proposal. The live data is checked again before anything is written.
The planner stays in charge.Fitch is tenant opt-in, existing commitments are protected, and every generated schedule remains a draft until approval.
Reporting
Start with the decision. Build the report around it.
Use live production, workload, profitability, financial and exception views—or describe the report you need. SignBas3 checks the available records, builds multiple pages and shows the recipe before you rely on it.
Multi-page reportsPDF exportSaved versionsStarred reportsPublish and shareInteractive task actionsData quality checksAdmin controls
Purchasing and costs
See what has been ordered, received and spent against the job.
Purchase orders, suppliers, receipts and bills stay connected to the work. Receiving can happen close to the delivery, while accounts retains the authorisation and export trail.
Explore purchasing →
Invoicing
Accounts sees the state of every invoice without losing the job behind it.
Draft, awaiting payment, part-paid, overdue and paid invoices are visible together, with totals that can be checked back to the canonical records.
Explore job financials →Full Xero integration
Run the job here. Keep the books in Xero.
SignBas3→
The useful accounting data already exists in the job. SignBas3 turns approved operational records into controlled Xero handoffs, then keeps the accounting state visible to the people running the work.
Accounts, tax and tracking
Set income and cost account codes, sales and purchase tax types, two tracking categories, earnings rates and payroll tracking.
Your invoice, your structure
Use SignBas3 or Xero numbering and send individual lines, job totals or phase subtotals in Draft or Approved state.
Review the handoff
Finance owns the mappings and export settings. Operators can see queued, synced, failed and paid states without pretending SignBas3 is the ledger.
One clear boundary: SignBas3 runs sales, production, purchasing and job performance. Xero remains the accounting and payroll system.
Explore the Xero integration →Meet Fitch
There when you need another set of eyes.
Fitch works inside SignBas3, with the access of the person asking. It can investigate a late job, sort incoming files, read a client PO, draft a report or prepare a schedule. When the next step changes a business record, you see it before it is applied.
AskQuestions answered from current jobs, tasks, costs and files.
Hand overInvestigations and longer-running work can continue in the background.
ReviewProposed jobs, schedules and other material changes wait for approval.
Email that lands where the work is
Forward the email. Keep the useful part.
Incoming job correspondence can be checked, classified and filed against the right job. Attachments go to the correct Google Drive folder; small signature images can be ignored; anything uncertain waits for review.
1Receive
→Each company has a tenant-owned inbox.
2Check
→Spam, viruses, attachments and instructions are assessed.
3File
→Permits, artwork, POs and other files land in the right job folder.
4Review
Low-confidence or unknown directions stay in a human queue.
Also included
Lead intake review · job noticeboard correspondence · attachment type changes · tenant email branding · replies and forwarding
SignBas3 Mobile
The field team gets the part of the system they actually need.
Assigned jobs, site details, items, documents, photos and a straightforward weekly timesheet—without squeezing the office application onto a phone.
- Today and assigned jobs
- Job-sheet QR scan
- Site maps, documents and photos
- Optional foreground location for photo context
- Offline-safe timesheet drafts that sync when reception returns
9:41
SIGNBAS3
TUESDAY · 14 JULY
Good morning, Zoe.
NEXT JOBJ-5104 · Ember & OakFitzroy café awning & blade signOpen job →
THIS WEEK22.5hscheduled
TIMESHEET6.0hentered today
YOUR WORKFabrication / printDue Thursday · 8 hours
Designed for the whole shop
Different people can use the same system without seeing the same screen.
Owners, sales, project managers, production, installers and accounts each get the records and actions needed for their work. Permissions apply to Fitch as well as the application.
OwnerSalesProjectsArtworkProductionInstallAccounts
Moving from WorkflowMax?
Bring the history that matters. Check it before the team relies on it.
SignBas3 has a guided import, user and status mapping, master task catalogue support, and reconciliation for clients, quotes, jobs, time, purchasing and financial relationships.
A useful trial needs useful work in it
Bring one real workflow. We’ll set it up with you.
Choose a job that touches sales, artwork, production and costs. We’ll configure the representative workflow, show the team how it moves and decide together what is worth testing next.
Book a working sessionAlready invited? Sign in →We reply personally. No automated sales sequence.