3 min guideUpdated August 2026App review required

Receive a purchase order on mobile

Record received purchase-order quantities and delivery issues from the tokenised mobile receiving link.

Best forInstaller / Field · Project Management / Production · Accounts
Before you beginUse a representative record and confirm you have the permissions required for this area.

Step by step

  1. Open the secure mobile receiving path.
  2. Confirm the purchase order and supplier.
  3. Enter the quantity actually received and mark Partial or Damaged where appropriate. Record shortages or damage in General Notes and issue photos.
  4. Select Record Goods Received. SignBas3 records only the entered remaining quantities.
  5. Notify purchasing or accounts through your approved internal process before invoice approval.

Good practice

Receiving accuracy protects both production planning and job cost reporting. This receiving screen records the delivery; it does not approve the supplier invoice or enforce the escalation step.

If your workspace behaves differently, record the relevant job, client or record number and raise a support ticket so the team can investigate the exact context.