For Screen printing shop management software
Screen printing shop management software that runs the whole order.
Use the same job from the commercial brief through delivery, then read the actual result without rebuilding it in a spreadsheet.
Quote the complete order
Keep products, quantities, decoration, setup, labour and outside supply visible before acceptance.
Release approved artwork
Give production the exact proof and customer decision behind the order.
Control the production queue
Coordinate purchasing, prepress, printing, finishing, packing and delivery around real readiness.
From enquiry to invoice
The work stays recognisable.
- 01 · Understand the request
Capture the customer, site, scope and next commercial step.
- 02 · Agree what will be made
Keep quote revisions and artwork approvals exact.
- 03 · Plan and deliver
Schedule people, purchase materials and update the job as it moves.
- 04 · Learn from the result
Read actual labour, supplier cost and invoicing before quoting the next one.
The complete custom-print order
Screen printing management software built around the job.
A screen-printed order crosses more than a production board. It begins with a customer, products, sizes, quantities, decoration requirements and a delivery date. It moves through estimating, artwork review, purchased garments or stock, production planning, printing, finishing, packing, delivery and invoicing.
SignBas3 keeps that operating thread on one current job. Sales can see what was offered. Artwork approval identifies the version production may use. Purchasing exposes missing inputs. The workshop can see the work that is ready and due. Management can compare the accepted price with actual labour, materials, supplier spend and delivery effort.
Explore the broader print-shop workflow → · Explore job management →
What screen printing shop management software should connect
| Operating area | What the shop needs | How SignBas3 connects it |
|---|---|---|
| CRM and order context | Customer, contacts, requested products, quantities, sizes, decoration positions, supplied files, deadline and next action. | The opportunity and customer history carry forward as the estimate becomes a live job. |
| Estimating and revisions | Products, setup, artwork, production labour, materials, outside supply, finishing, packing and delivery priced clearly. | Structured estimate lines and revisions preserve the exact accepted commercial baseline. |
| Artwork and approval | The current proof, print positions, customer comments, requested changes and version-specific production authority. | Browser review and formal approval remain attached to the job production will run. |
| Purchasing and readiness | Ordered garments, blanks, consumables, bought-in items, supplier orders, receipts and shortages visible before production. | Job-linked purchasing and receiving expose readiness while retaining actual supplier cost. |
| Production planning | Artwork, prepress, setup, printing, curing, quality, finishing, packing and dispatch tasks with clear ownership. | Job status, tasks, remaining effort, staff capability and due dates form a live production plan. |
| Delivery and accounting | Collection, freight or delivery beside invoicing, payment status and the selected accounting workflow. | The same job closes operationally before approved records move to Xero, MYOB or QuickBooks. |
| Actual margin | Accepted revenue compared with labour, purchases, materials, outside supply and fulfilment effort. | Estimated-versus-actual reporting explains the result and improves the next estimate. |
One screen-printing workflow
From customer request to delivered order.
- 01 · Capture the request
Record the customer, products, quantities, size breakdown, decoration positions, colours, supplied artwork, deadline and delivery requirement while the brief is current.
- 02 · Estimate the complete work
Price products, setup, design, production, materials, bought-in inputs, finishing, packing and delivery with enough structure to run the accepted order.
- 03 · Preserve the accepted revision
Keep every commercial revision and make the customer-approved scope the unmistakable baseline for the job.
- 04 · Approve the artwork
Issue controlled proof versions, collect feedback and attach the decision to the exact layout authorised for production.
- 05 · Clear purchasing and readiness
Raise supplier orders, receive required inputs and make shortages or substitutions visible before production capacity is committed.
- 06 · Plan and run production
Coordinate artwork, prepress, setup, printing, curing, quality, finishing and packing tasks around readiness, people and promised dates.
- 07 · Dispatch or deliver
Keep collection, freight or delivery with the order and return completion evidence to the office.
- 08 · Invoice and learn
Send the approved accounting handoff and compare estimated with actual performance before pricing the next order.
Keep the product and decoration brief commercially useful
A custom apparel or printed-product order needs more than a customer name and total quantity. The team needs the product mix, sizes, colours, print positions, artwork, finishing, deadline and delivery path. SignBas3 keeps those details with the estimate and job so the workshop does not have to reconstruct the order from an email chain.
Structured products and editable estimate lines support repeat work while preserving job-specific scope. A customer can receive a clear offer without flattening the internal detail production and job costing need later.
Explore screen-printing estimating and quoting →
Control the proof that releases production
Artwork changes can affect print position, size, colour, setup and timing. SignBas3 keeps proof versions, comments, markup and the final customer decision in order. Production can identify the approved version without relying on filenames, forwarded messages or the most recent attachment in an inbox.
The approval stays beside the accepted estimate and production plan. That makes it an operating gate rather than a detached customer interaction.
See browser artwork approval →
Make purchasing and shortages visible before the press waits
Garments, blanks, transfer stock, packaging and outside supply can determine whether an order is executable. SignBas3 connects purchase orders and receiving to the job, giving sales and production a shared view of what has arrived, what is missing and what may affect the promised date.
Supplier spend stays commercially useful too. The purchase remains associated with the order that caused it, supporting actual job cost instead of leaving accounts to allocate a disconnected transaction after completion.
Explore purchasing and supplier control →
Run production as more than a moved card
A status board is useful, but the workshop also needs the accepted scope, approved artwork, material readiness, tasks, ownership, remaining effort and deadline. SignBas3 connects those inputs around each job so the production queue reflects work the shop can genuinely execute.
Different orders can use different routes. Screen printing may continue through finishing and packing, while digital print, transfer, outsourced decoration or mixed work adds its own tasks and suppliers. The common job remains recognisable without forcing every order through an identical checklist.
Explore production scheduling →
Keep fulfilment and customer commitments in scope
The job is not finished when printing stops. Quality, folding, labelling, packing, collection, freight or local delivery still affect the customer result and the time the shop spends. Keep those tasks and commitments on the same record so the office can answer the customer and invoice from current completion evidence.
Files and job documents can use Google Drive or Dropbox. SignBas3 keeps the workflow, decisions and responsibilities connected while the business retains its chosen company storage.
Connect the operational result to accounting
SignBas3 runs the order that creates the financial result, then connects approved invoices, supplier costs and labour handoffs with Xero, MYOB or QuickBooks. Finance keeps its selected ledger while sales and production retain the commercial and operating evidence behind each number.
Approved weekly timesheets can move through the same selected accounting workflow, but labour is only one part of the result. Products, supplier spend, materials, production, outside supply, finishing and delivery remain visible around the job.
Explore Xero, MYOB and QuickBooks accounting handoff →
Use completed orders to quote the next one better
Compare accepted revenue with actual labour, supplier purchases, materials, outside work and fulfilment effort. The useful question is not simply whether the order made money; it is why the result differed from the estimate.
A repeat customer may reveal setup efficiencies. A size mix may add handling. Artwork changes may consume design time. A supplier substitution may change cost. When those events remain connected to the order, management can turn completed work into better prices and production plans.
How to evaluate screen printing management software
- Choose a representative order with multiple products or sizes, customer-supplied artwork, purchased inputs and a firm delivery date.
- Build an estimate covering products, setup, artwork, production, materials, finishing and delivery.
- Issue a revision and confirm the accepted version becomes the production baseline.
- Upload two proof versions, collect feedback and verify the workshop can identify the approved artwork.
- Raise and receive a required purchase, then confirm shortages and readiness are visible.
- Plan production and fulfilment tasks around people, current commitments and the promised date.
- Record progress, actual labour, supplier spend and completion evidence against the order.
- Send the accounting handoff and explain estimated-versus-actual margin from the operating record.
Questions screen-printing businesses ask
Is SignBas3 screen-printing design or RIP software?
SignBas3 is the core shop-management app around the production tools a business uses. It connects CRM, estimating, artwork approval, jobs, purchasing, scheduling, fulfilment, accounting handoff and job costing rather than replacing specialist design, separation or RIP software.
Can it manage custom apparel and mixed print orders?
Yes. Products, estimate lines, files, tasks, suppliers and delivery requirements can describe the route each order needs, including screen-printed, digitally printed, transferred, outsourced or mixed custom work.
Does artwork approval stay connected to production?
Yes. The approved proof remains on the same job as the accepted scope, purchased inputs, tasks, due dates and completion work.
Can purchasing and production feed actual job costing?
Yes. Labour, purchases, supplier costs, materials, production and fulfilment activity can remain associated with the order and be compared with the accepted estimate.
Does it work with our accounting and file storage?
SignBas3 connects approved operational and financial handoffs with Xero, MYOB or QuickBooks. Job files can use Google Drive or Dropbox while the operating workflow remains in SignBas3.