For wide-format and digital print businesses
Print shop management software that runs the whole job.
SignBas3 connects the customer request, estimate, approved artwork, production plan, purchased materials, delivery work and financial result—so a print job does not fragment across a storefront, inbox, spreadsheet, whiteboard and accounting package.
Quote work you can produce
Build structured estimates around products, materials, labour, production stages and outside supply, then carry accepted scope into the job.
Control artwork before output
Keep proof versions, customer comments, requested changes and the final approval attached to the production record.
Plan the production floor
Coordinate job status, task readiness, remaining effort, people and equipment without losing the commercial priority behind the work.
Know the actual margin
Bring labour, materials, purchasing, production evidence, delivery and invoicing back to the same job for estimated-versus-actual reporting.
One operating thread
From customer brief to finished print.
- 01 · Enquiry and estimate
Capture the client, supplied files, quantities, dimensions, finishing, due date and delivery requirement, then price the work from a repeatable structure.
- 02 · Proof and approval
Review the exact artwork version in the browser and retain the approval evidence the production team needs.
- 03 · Materials and production
Purchase required stock, schedule the work, connect HP PrintOS production evidence and keep exceptions visible against the job.
- 04 · Finish, install or deliver
Coordinate finishing, packing, collection, freight or site installation from the same operational record.
- 05 · Invoice and learn
Send the financial handoff to Xero, MYOB or QuickBooks and use the actual job result to improve the next estimate.
Built beyond order entry
Useful when print is only part of the job.
Wide-format and signage work often continues after the machine stops. SignBas3 keeps fabrication, outsourced supply, installation, site photos, purchase orders and labour connected with the print-production record instead of treating output as the end of the workflow.
See the large-format print workflow → · See screen-printing shop management → · Explore HP PrintOS production visibility →
Run the print business around one current order.
Print shop management software should connect more than a job number and production status. A commercial print order starts with a customer request, product and specification, becomes an accepted price, moves through artwork approval and material readiness, crosses one or more production and finishing stages, then reaches collection, freight, delivery or installation before the financial result is known.
SignBas3 keeps that complete operating story together. The customer and estimate provide the commercial baseline. The approved proof controls what may be produced. Purchases and receiving expose missing inputs. Tasks and schedules describe executable work. Completion, invoicing and actual cost close the loop.
What print shop management software should connect
| Print-shop area | What the team needs | SignBas3 connection |
|---|---|---|
| CRM and intake | Customer, contacts, supplied files, product, quantities, dimensions, finish, deadline, delivery and next action. | The opportunity and customer history carry into estimating and the live job. |
| Estimating and revisions | Products, substrates, labour, production, finishing, outside supply, freight and installation priced clearly. | Structured estimate lines and revisions preserve the accepted commercial baseline. |
| Artwork and proofing | The current proof, customer comments, requested changes and exact version authorised for output. | Browser review, markup and version-specific approval stay attached to the job. |
| Materials and purchasing | Media, sheet stock, bought-in products, outsourced work, supplier orders, receipts and shortages visible before production. | Job-linked purchasing and receiving show readiness and retain actual supplier cost. |
| Production and finishing | Prepress, print, cut, laminate, bind, mount, fabricate, finish, quality, pack and dispatch work with ownership and due dates. | Tasks, status, remaining effort, staff capability and equipment context form the live plan. |
| Fulfilment | Collection, freight, local delivery or site installation coordinated with completion and customer commitments. | The fulfilment route remains part of the operating job and returns completion evidence. |
| Accounting and margin | Accepted revenue beside labour, materials, supplier spend, production and fulfilment effort. | Estimated-versus-actual reporting closes the job before approved records move to Xero, MYOB or QuickBooks. |
Capture the customer request without losing the specification
A print request can include quantities, finished size, supplied files, substrate, colour, finishing, packing, delivery and a hard deadline. SignBas3 keeps that context with the opportunity and customer record, then carries it into the estimate and job. Sales does not need to start again when the enquiry becomes work.
Repeat orders remain useful rather than anonymous. Earlier estimates, jobs, artwork decisions, contacts and completed results stay connected to the customer, giving the team evidence for the next response.
Estimate the work production will actually run
Print pricing can cross stock, media, production time, labour, finishing, bought-in products, outside supply, freight and installation. Structured products and editable estimate lines keep those components visible while allowing the customer to receive a clear offer.
When quantities, files, materials or timing change, revisions preserve what was offered and what was accepted. The final accepted version becomes the commercial baseline production and job costing can trust.
Explore print estimating and quoting →
Control proof versions before output
Customer-supplied files and artwork revisions can multiply quickly. SignBas3 keeps proofs, comments, markup and formal approval attached to the job so the team can identify the authorised version without interpreting filenames or inbox order.
The approval remains beside the specification, sold scope and production plan that depend on it. That makes proofing a working production gate instead of a detached email exchange.
See browser artwork approval →
Know whether materials and outside work are ready
Media, sheet stock, binding inputs, display hardware, bought-in products and subcontracted work can decide whether an order is executable. SignBas3 connects purchases and receiving to the job, exposing missing inputs before production capacity or delivery dates are committed.
The supplier cost remains associated with the order too. Management can see why the job result changed rather than finding an unexplained accounting transaction after completion.
Explore purchasing and material readiness →
Build a production plan that reflects the work
Digital, wide-format, screen-printed, fabricated and outsourced work do not follow one identical route. SignBas3 uses job-specific tasks, status, dates, ownership and remaining effort to describe the stages each order needs.
Planners can consider readiness, priority, people, available hours, equipment context and fixed fulfilment commitments. The queue becomes a plan for executable work rather than a list sorted only by whichever customer called last.
Explore print production scheduling →
Connect supported HP production evidence to the job
For supported HP production environments, HP PrintOS activity can contribute printer, substrate, output, time, ink and production-status evidence alongside the job's accepted scope, tasks, labour, materials and exceptions.
Machine evidence does not replace the core management app. It strengthens the same operating record used to coordinate artwork readiness, purchased inputs, finishing, delivery and final margin.
Explore HP PrintOS production visibility →
Keep finishing, dispatch and installation in scope
The order is not complete when output stops. Cutting, laminating, binding, mounting, fabrication, quality, packing, collection and freight still affect the result. Some print work continues to site installation. SignBas3 keeps those activities and commitments on the same job rather than ending the workflow at the machine.
Mobile field work can return current photos, notes, task completion, time and exceptions to the office. Collection and freight requirements remain visible in the production plan so fulfilment is not reconstructed at the dispatch desk.
Use the accounting and storage platforms the business chooses
SignBas3 runs the operation that creates the financial result, then connects approved invoices, supplier costs and labour handoffs with Xero, MYOB or QuickBooks. Finance keeps its selected ledger while sales, production and management retain the evidence behind each number.
Choose Google Drive or Dropbox for job documents and photos. The company retains its preferred storage while SignBas3 keeps the workflow, decisions and responsibilities connected to the work.
Turn completed print orders into better estimates
Compare accepted revenue with actual labour, purchases, materials, outside supply, production, finishing and fulfilment effort. A useful result explains the variance: which input changed, which stage consumed more effort, which purchase was missed or which route performed better than expected.
That feedback improves repeat work, custom orders and production planning. The completed job becomes commercial evidence for the next quote rather than a closed invoice with no operational story.
Print MIS, web-to-print and production software are not the same thing
A web-to-print storefront captures configured customer orders. RIP, prepress and machine software prepare and output files. A print MIS or shop-management system coordinates the customer, estimate, proof, order, materials, production, fulfilment and commercial result around those specialist tools.
SignBas3 is the core management app. It does not pretend to replace specialist design, imposition, colour, RIP or storefront tools. It gives the business one operational job around the tools and production routes it chooses.
How to evaluate print shop management software
- Choose a representative order with customer context, supplied artwork, multiple products or components and a firm deadline.
- Build an estimate covering materials, production, finishing, outside supply and fulfilment.
- Issue a revision and confirm the accepted version becomes the production baseline.
- Upload two proof versions, collect feedback and verify the workshop can identify the approved artwork.
- Raise and receive a required purchase, then confirm shortages and readiness are visible.
- Plan production and finishing tasks around people, equipment context and the promised date.
- Record output, actual labour, supplier spend and completion evidence against the order.
- Send the accounting handoff and explain estimated-versus-actual margin from the operating record.
Questions print businesses ask
Is SignBas3 a print MIS?
Yes. SignBas3 connects CRM, estimating, artwork approval, job management, purchasing, production scheduling, finishing, delivery or installation, invoicing, accounting handoff and actual job costing around custom print work.
Can it manage digital, wide-format and mixed print jobs?
Yes. Products, estimate lines, files, tasks, suppliers and fulfilment requirements can describe the route each job needs, including digital, wide-format, screen-printed, outsourced or mixed work.
Does SignBas3 replace RIP or web-to-print software?
No. SignBas3 is the core operational system around specialist design, prepress, RIP, storefront and machine tools selected by the business.
Can production and purchasing feed job costing?
Yes. Labour, purchases, materials, supplier costs, HP PrintOS evidence, finishing and fulfilment activity can remain associated with the order and be compared with the accepted estimate.
Does it connect with accounting and company storage?
Yes. Approved operational and financial handoffs can connect with Xero, MYOB or QuickBooks. Job files can use Google Drive or Dropbox.
What should print shop management software cover?
For a print business running custom work, evaluate quoting, customer and job history, artwork approval, production planning, purchasing, stock receiving, staff time, finishing, delivery or installation, invoicing and job profitability together. The right system should reduce re-entry while keeping every department working from the current job.